Human resource department manages the employee profile of the organization and ensures the details are updated through their section, and employee’s. Thus to make the process seamless, an effective HRMS is required. 

Are you responsible for managing employee profiles and related HR operations in your company? The blog covers the complete step-by-step process of Kasturi HR, a smart HRMS, that allows HR managers/ admins and employees to manage employee profiles respective to their authorities and managerial positions. 

Exploring the Admin/ HR Manager Dashboard

Kasturi HR allows admin/ HR managers to seamlessly monitor the workforce profiles, allowing them to know the complete status of employee’s details. With the simple HRMS login to Kasturi HR dashboard, the admin gets, below-mentioned, employee profile format:

Using the HR/ smart leave management software, admin/ HR manager gets multiple options and easy navigation through which they can perform multiple tasks and HR operations, including managing employee details and profiles. 

Overview of Admin/ HR Manager Dashboard

For a better understanding, the section is divided into three sections: A, B, and C. Let’s take a look.

A) Required Information

The brief overview of the dashboard explains the functioning of showcased features.

The above attached template showcases four major points:

1. Employees Check-in/ Check-out

On the top left corner, employees can easily view their day’s check-in/out, working hours, and break they have taken.  

2. Notifications Template

As the mentioned template/ example of employee profile shows company’s notifications in the middle. HR managers/ admin can update employees with recent policy update notification. For instance, the mentioned image shows Excellence Award and New Year Celebration notifications. 

It allows easy communication where HRD can inform all the workforce about upcoming events/ programs. A cloud based payroll software/ HRMS like Kasturi HR helps HRD to communicate effectively with the workforce.

3-4. Upcoming Holidays and Birthdays

On the top right corner, employees and teams can know the upcoming birthdays and holidays of their teammates. 

B) Easily accessibility to manage team’s requests

  • Under the “My Leaves” section on the left corner, admins/ HR managers can view the overview of their leave balance. 
  • The other section “Pending For Approval” showcases the data of employees who have applied for various factors including travel claims and attendance approvals. Additionally, admins can also view applications approved by managers of other departments, no. of employees on leave, WFH employees, and more. The overall process becomes helpful, making a smooth talent acquisition process for HRD.

C) Miscellaneous HRMS Features 

  • On the right bottom corner, the company using Kasturi HR software can view their current plan overview with the relationship manager to connect, if there are any issues/glitches in the leave management software. 
  • Once you make the HRMS login you get the complete accessibility to following features on the bottom, giving HR managers/ admin authority to change designations of employees, approve/ reject/ respond to their leave/ discrepancies/ claim requests, and more. The tabs, Company Profile, Employees, Timesheet, Leave, Attendance, WFH, Projects, Clients, Appraisal, Travel Request, Travel Claim, General Claim, Payroll, FNF, Support, Reports, Taxation, and Sales Management carry specific features respectively. 

Create Employee Profile Using Employee HRMS Login

Here is the complete overview of creating an employee profile when you login with Employee credentials.

1. Login to Kasturi HR with employee credentials and find your profile icon on the top right corner of the dashboard.

2. Click on the Your Profile Icon and go to “My Profile.”

3. Miscellaneous Options 

When you click on the “My Profile” tab, employees get multiple options in their profile. As shown below, in the image, there are options:

  • Personal Info
  • Work & Skills
  • Work Experience
  • Education
  • Family
  • Documents
  • Salary
  • Email Signature
  • Tax Declaration

When an employee clicks on the above-mentioned tabs, he/she gets options to fill the necessary details. Additionally, the smart cloud based payroll software allows employees to create their profile and update the required information. It also helps HRD to manage human resources by saving them and promoting employee self-service.  

Manage Employee Profile Using Smart HRMS Login

HR managers/ admins can also manage employee profiles using Kasturi HR, the smart HR management tool. If you integrate the tool in your organization, here’s how you can perform the same.

1. Login with Admin/ HR Manager credentials

When you login to the HRMS with admin credentials, click on the “Employees” as shown in the below employee profile template:

2. Once you click on it, the list of employees can easily be accessed. Click on the employee profile whom the HR manager/ admin requires.  

3. Once you click on it, the same dashboard opens up, as shown in the employee dashboard login. Following the same process, admins can easily manage any employee’s profile seamlessly. 

If you prefer understanding from a video tutorial, below-mentioned video is the solution. 

Conclusion

If you are looking to create or manage an employee profile with a smart cloud based payroll software, it is important to understand the step-by-step process. This guide concludes the entire process that helps HR manager/ admin to perform the same process in their company. To explore the premium features of Kasturi HR, you can also signup for its 3-Month Free Trial. To know more, visit our website or contact us.