{"id":230,"date":"2025-04-07T04:13:16","date_gmt":"2025-04-07T04:13:16","guid":{"rendered":"https:\/\/kasturihr.com\/blog\/?p=230"},"modified":"2025-05-16T05:38:18","modified_gmt":"2025-05-16T05:38:18","slug":"steps-to-manage-employee-claim-requests-effortlessly","status":"publish","type":"post","link":"https:\/\/kasturihr.com\/blog\/steps-to-manage-employee-claim-requests-effortlessly\/","title":{"rendered":"Steps to Manage Employee Claim Requests Effortlessly\u00a0"},"content":{"rendered":"\n<p>Managing employee claim requests and ensuring every request gets fair treatment are challenge. Timely measurement, monitoring, and approval of claim requests are major factors that impact employee engagement directly.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Not an easy task, we agree, but what are the solutions? Is it hiring multiple HR personnel and increase the cost to the company? Is it investing in software that would charge fortune for such HR requirements?&nbsp;<\/p>\n\n\n\n<p>The answer lies throughout the blog. Give it a read and understand how <strong><a href=\"https:\/\/kasturihr.com\/features\/advanced-payroll-software\">smart payroll system<\/a><\/strong> works, steps to ensure smooth business travel claim management, and how much they cost.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Steps to Submit, Track, and Manage Travel Claim Requests<\/h2>\n\n\n\n<p>Here are the following factors that advanced online HR management software&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Submitting a Travel Request&nbsp;<\/h3>\n\n\n\n<p>Employees often need to commute for official visits, including meeting with clients, etc. Therefore, the transportation cost often gets reimbursed with company. And this step gets smoothly done with advanced <strong>cloud based payroll software<\/strong> like Kasturi HR. That\u2019s how you can submit a travel submit-&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Log in to the HRMS portal with your credentials&nbsp;<\/h4>\n\n\n\n<ol start=\"1\">\n<li>Log in with your official email address and password.<\/li>\n<\/ol>\n\n\n\n<ol start=\"2\">\n<li>Go to \u201cTravel Submit\u201d option.<\/li>\n<\/ol>\n\n\n\n<ol start=\"3\">\n<li>Click on \u201cApply Travel Request\u201d as shown in the image below.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"229\" src=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4-1024x229.png\" alt=\"Apply Travel Request through Kasturi HR\" class=\"wp-image-240\" srcset=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4-1024x229.png 1024w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4-300x67.png 300w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4-768x172.png 768w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4-1536x344.png 1536w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4-1568x351.png 1568w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-4.png 1707w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Apply New Travel Request<\/figcaption><\/figure>\n\n\n\n<ol start=\"4\">\n<li>Fill-in the required details like-<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"477\" src=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2-1024x477.png\" alt=\"Apply for Employee Travel Requests\" class=\"wp-image-238\" srcset=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2-1024x477.png 1024w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2-300x140.png 300w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2-768x357.png 768w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2-1536x715.png 1536w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2-1568x730.png 1568w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-2.png 1680w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Fill-in Required Travel Request Details<\/figcaption><\/figure>\n\n\n\n<ul>\n<li>Project Name&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul>\n<li>Trave Duration&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul>\n<li>Mode of Transport&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul>\n<li>Advance Amount (INR)&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul>\n<li>Purpose of Visit&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>5. Click Submit to send the request for approval.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Once you update the portal with required details, the request appears on the dashboard for tracking, as shown in the image below.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"240\" src=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3-1024x240.png\" alt=\"Employee Travel Claim Requests Status\" class=\"wp-image-239\" srcset=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3-1024x240.png 1024w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3-300x70.png 300w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3-768x180.png 768w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3-1536x360.png 1536w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3-1568x367.png 1568w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-3.png 1695w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Check Travel Request Status<\/figcaption><\/figure>\n\n\n\n<p>Further, the <strong>best HRMS payroll software for SMEs<\/strong> like Kasturi HR provides complete transparency to employees on stat&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Tracking Travel Request Status&nbsp;<\/h3>\n\n\n\n<p>Once the travel request is submitted, employees can easily track the status in real time. Once you\u2019re proceeding with checking the Travel Request status, click on the \u201cTravel Claim\u201d status.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The online HRMS shows the following details-&nbsp;&nbsp;<\/p>\n\n\n\n<ol>\n<li>After uploading required details, employees get to track the status using the \u201cFilter\u201d option.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Under \u201cSelect Status,\u201d they can view the approved, rejected, or in-progress status of their travel claims.&nbsp;&nbsp;<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">3. Managing Non-Travel Expense Claims&nbsp;<\/h3>\n\n\n\n<p>Another major factor which is important in managing employee claim requests are \u201cGeneral Claims,\u201d which are for other tasks that involve monetary expenses on things other than travel commute. Such claims and requests are managed under General Claim section. Steps to Submit a General Claim:&nbsp;<\/p>\n\n\n\n<ol start=\"1\">\n<li>Navigate to the General Claim section.&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"2\">\n<li>Click on \u201cAdd General Claim.\u201d<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"157\" src=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6-1024x157.png\" alt=\"\" class=\"wp-image-242\" srcset=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6-1024x157.png 1024w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6-300x46.png 300w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6-768x118.png 768w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6-1536x236.png 1536w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6-1568x241.png 1568w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-6.png 1699w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol start=\"3\">\n<li>Fill in the required details&nbsp;<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"446\" src=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1-1024x446.png\" alt=\"\" class=\"wp-image-236\" srcset=\"https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1-1024x446.png 1024w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1-300x131.png 300w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1-768x335.png 768w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1-1536x669.png 1536w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1-1568x683.png 1568w, https:\/\/kasturihr.com\/blog\/wp-content\/uploads\/2025\/04\/image-1.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Claim Type, Claimed Amount (INR), Mention Date, Project (Optional), Description, and Upload supporting documents to the advanced <strong>cloud based payroll software<\/strong>.&nbsp;&nbsp;<\/p>\n\n\n\n<ol start=\"4\">\n<li>Click \u201cApply Now\u201d to submit the claim.&nbsp;<\/li>\n<\/ol>\n\n\n\n<p><strong>Note:<\/strong> An employee can easily follow the mentioned steps to submit and track their travel and general claim.&nbsp;Read the steps to <a href=\"https:\/\/kasturihr.com\/blog\/how-to-create-employee-profile-in-hrms-online\/\"><strong>create employee profile online<\/strong><\/a> for detailed insights.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Impact Features of Smart Payroll System Make on Employees&nbsp;<\/h2>\n\n\n\n<p>Here is the major impact that online HR management software with transparency makes on employees:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Employee Satisfaction&nbsp;<\/h3>\n\n\n\n<p>Once you provide them transparent tracking and monitoring of their travel and general claim requests, they feel satisfied with HR department. It is a major factor that companies should focus on while implementing employee claim requests management processes.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Increased Engagement&nbsp;<\/h3>\n\n\n\n<p>Once the company ensures fair and transparent practices in managing employee claim requests, employees feel heard and respected in the company. The <strong><a href=\"https:\/\/kasturihr.com\/\">best HRMS payroll software SMEs<\/a><\/strong> play a vital role in increasing employee engagement.\u00a0\u00a0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Promotes Employee Self-Service&nbsp;<\/h3>\n\n\n\n<p>These tools promote employee self-service where HR intervention gets reduced, and it strategic tasks can be focused effectively. Additionally, it lets HRD to shift their focus from administrative tasks to important tasks.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Boosted Productivity&nbsp;<\/h3>\n\n\n\n<p>For every organization, collaborative growth, productivity, and employee contribution are required. <strong>Cloud based payroll software<\/strong> like Kasturi HR ensures employee claim requests are managed transparently, enhancing overall productivity and overall company\u2019s growth.\u00a0\u00a0<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Final Thoughts&nbsp;<\/h2>\n\n\n\n<p>In conclusion, it is right to mention that employee self-service is crucial for advanced HRMS software. If you are eager to know the steps to add a new request about your office\/official travel, read the guide thoroughly. Additionally, for more information about employee claim requests management and using smart HR management software, connect with the experts of Kasturi HR. The software caters to all your HR requirements, streamlining operations and automating complex tasks, like payroll processing.&nbsp;&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Managing employee claim requests and ensuring every request gets fair treatment are challenge. Timely measurement, monitoring, and approval of claim requests are major factors that impact employee engagement directly.&nbsp;&nbsp; Not an easy task, we agree, but what are the solutions? Is it hiring multiple HR personnel and increase the cost to the company? Is it&hellip; <a class=\"more-link\" href=\"https:\/\/kasturihr.com\/blog\/steps-to-manage-employee-claim-requests-effortlessly\/\">Continue reading <span class=\"screen-reader-text\">Steps to Manage Employee Claim Requests Effortlessly\u00a0<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":244,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[13],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Steps to Manage Employee Claim Requests Effortlessly\u00a0 -<\/title>\n<meta name=\"description\" content=\"Do you find your company\u2019s employee claim requests management complex? 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